Personal Assistant - Global Financial Services Group

A rare opportunity to provide dedicated 1:1 support to the Department Head of a global financial institution. This bilingual role is best suited to someone highly organized, proactive, and comfortable working in a dynamic international environment.

Client Details

The company is a leading global financial services group, headquartered in Japan, with a strong presence in over 30 countries. Their Tokyo office hosts a diverse and collaborative tech environment with over 25 nationalities. The firm is known for its commitment to employee development, diversity, well-being, and long-term career growth. You'll be part of a high-performing team supporting leadership with global responsibilities.

Description

• Manage complex calendar and coordinate meetings across multiple time zones
• Handle global travel arrangements and itineraries
• Oversee inbox and communication flow, ensuring key messages are addressed
• Act as a liaison across departments and external stakeholders
• Ensure daily operations run smoothly through proactive planning
• Take ownership of various administrative and compliance-related tasks
• Troubleshoot tech-related support needs (PC, mobile, access issues)
• Plan and execute executive-level events and meetings
• Provide ad-hoc support to the wider senior management team, including onboarding, expenses, and visitor hosting

Job Offer

• Join a globally respected firm with strong values around inclusion and well-being
• Gain exposure to senior leadership and global operations, with room to grow professionally

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Linh Nguyen on +813 6832 8697.

• Bilingual in Japanese and English (business level in both)
• Proven experience as an Executive or Personal Assistant in a global financial services firm
• Skilled in managing complex diaries and high-volume scheduling
• Strong attention to detail and ability to manage competing priorities
• High level of discretion and professionalism; trusted with sensitive information
• Clear communicator and natural problem-solver with a proactive mindset