Executive Admin - Global Health & Security Services

We are seeking a highly organized and proactive Executive Administration Specialist to support senior leadership in our Tokyo office. This role plays a crucial part in ensuring smooth executive operations, managing administrative functions, and facilitating seamless communication across teams.

Client Details

We are a world-leading provider of healthcare and security services, supporting multinational corporations, government agencies, and organizations in ensuring the well-being of their employees worldwide. Operating worldwide, we specialize in delivering medical, security, and risk management solutions, helping organizations protect their people in dynamic and challenging environments.

Description

• Provide high-level executive support, including scheduling, travel coordination, and correspondence management.
• Serve as a liaison between senior leadership and internal/external stakeholders, ensuring smooth communication.
• Support company events, board meetings, and leadership conferences.
• Manage office administration, including procurement and facility coordination.
• Assist with special projects and strategic initiatives as directed by senior leadership.

Job Offer

• Competitive salary and benefits package, including social insurance and paid leave.
• The chance to support a meaningful mission-helping people and organizations stay safe and healthy worldwide.
• Collaboration with global teams in a company recognized for its industry expertise and innovation.
• A dynamic and engaging workplace, where your contributions make a real impact.

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Saki Kanematsu at +81 3 6832 8904.

• Proven experience in administration, general affairs, or corporate support.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication skills in Japanese and English (business level required).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work in a fast-paced, international environment while handling confidential information with discretion.