PR/094763 | Procurement Specialist

Job Overview

• To provide high levels of parts availability and customer service at the lowest possible cost and with optimum inventory level.
• Place periodic and scheduled orders and secure appropriate stock and update systems with accurate and timely information on delivery schedule.
• Control deliveries from suppliers.
• To be flexible and focus on customers and demands from other departments within and outside Service Parts Operations Logistics and treat all requests with a great sense of urgency.

• Monitor KPI/PI(s) and take actions when deviating from target.
• Weekly work with the delivery schedules towards the suppliers.
• Daily follow-up on overdue orders and seek communication and confirmation with suppliers about urgent order requests.
• Coordination on delivery and ETA on outstanding supplier delivery schedules and daily customer backorders.
• Daily follow-up if there is delivery delay from suppliers.
• Actively participate in continuous improvements activities to improve ETA, delivery lead time, MOQ, optimization of inventory that can impact the achievement of a balanced performance in availability, inventory and logistical cost.
• Maintenance of parts and suppliers’ information in various systems, ensuring the data is accurately updated as required in accordance to part to file process.
• Create the requisitions for new parts or change of suppliers to be sent to purchasing.
• Follow and support the SRM process for suppliers with issues.
• Maintenance of supersessions in MP system for all products ensuring the data is investigated and confirmed from any related systems and/or reports used to extract particulars.
• Processing of dealers/customers buy-back when requested.
• Support order to suppliers on parts initial stock preparation, quality related and seasonal demand parts preparation.

• University Degree in Logistics or Mathematics or Statistics, or experiences equivalent to the same knowledge level
• Holistic view on the end-to-end supply networks
• Good communication skills, preferably fluent in English, Japanese and Mandarin
• Intermediate level user in Microsoft Excel
• Good in analytical skills
• Communicative and good in presentation skills
• Business and customer oriented
• Holistic view, proactive and passion towards improvements
• Strong cross-functional team player and respect for individual
• Strong owner’s mentality
• Ability to take own initiative and drive forward simultaneously
• Ability to prioritize among several tasks
• Ability to drive changes to improve further
• UDPS knowledge with ability to solve issues using problem solving methodologies
• Strong mindset to support dealers and customers
• Ability to work cross-functionally within and outside SPOL