【時給2300円】Executive Assistant for Fast-Moving Consumer Goods

◆Schedule Management

- General schedule management.

- Coordination within the team, LT, Agency, Region & Global.

- Sending invitations for meetings.

- Manage attendance (follow-up)

- Coordination of changes and rescheduling

Travel arrangements (airline tickets, hotel, transportation, communication with agencies and destination representatives, etc.)

Reimbursement processing

Lunch and dinner arrangements (when necessary)

Delegation of systems in your absence.

Settlement of expatriates (look and see visits, visas, and any other local government related support needed, including family members, setting up inductions, etc.)

Japanese language support

Cascade information shared within the company to the team (communication and compilation of information for sending Christmas cards and New Year's cards, etc.)

Manage email groups (member updates)

Arrange offsites and workshops (team offsites, workshops with other departments, Region & Global, etc., Venue arrangements, logistics on the day of the event)

◆ Visitor-related arrangements and support

- Arrange logistics such as hire cars, restaurant arrangements (check for allergies, etc.), and meeting room set-up, in coordination with visitor assistants.

- Support early morning to late evening hours as needed.

Assist non-Japanese speaking members of the team when Japanese language support is required (e.g., filling out and submitting Visa arrangement forms for business trips).

[Required Requirements]

University degree or higher, with at least 3 years of experience as an executive assistant.

Effective verbal and written communication skills.

Experience using Powerpoint, Outlook, etc. on the job.

Business-level English, native Japanese