CR/117759 | Office Assistant/Secretary

Our client is seeking a Japanese speaking Office Assistant/Secretary to join their team in London.

Position: Office Assistant/Secretary

Location: Central London 

JOB DESCRIPTION

1. Administrative and office management works: 

- Liaising with the landlord for issues in respect of the office and related facilities; 

- Liaising with suppliers for subscription of law database, courier services, newspapers, stationery, pantry supplies and other office related items; 

- Liaising with hotels/restaurants/air carriers for office's guests, staff, etc.; 

- Liaising with authorities on all issues in respect of office operational issues; 

- Organizing seminars, career fair, retreat or year-end dinner; 

- Liaising with other authorities in respect of the operational issues of the office; 

- Liaising with service providers for any services required by the head of the office

- Handling simple IT related issues and working with IT department (or suppliers) of the head office on all other IT related issues; 

2. Secretarial works, including: 

- Supporting document preparation, meeting/appointment/business trip arrangements; 

- Opening/updating client files and records; 

- Preparing and liaising with clients on invoice matters;

- Translating documents/emails and other communications;

- Other various secretarial works requested. 

- Accounting-related matters in connection with accounting department and accounting firm; 

- Managing relationship with clients; 

- Ensure a smooth operation for the office; 

- Other works assigned by the head of the office from time to time

REQUIREMENTS 

- Foreign language: 

 Japanese: Native or N1 

 English: Business level 

- IT skills: good at MS Office, MS Excel and MS PowerPoint 

- Working experience: Preferably 3 year experience in administration and/or secretary position

-Visa: Eligible to work in UK