PR/158240 | PA to the CEO (MD)

Company Overview
Our client is a premier Data Center Consulting and Project Management Company based in Petaling Jaya. For the past 25 years they have delivered over 1,000 successful projects

Job Responsibilities

• Manage the CEO’s daily administrative and operational tasks.

• Schedule appointments, arrange travel, and coordinate business schedules, itineraries, meeting minutes, and general correspondence.

• Assist in organizing internal and external events.

• Prepare, compile, and arrange materials, tools, and facilities for meetings, appointments, conferences, and events, including refreshments and taking minutes when needed.

• Facilitate communication between the CEO and internal/external stakeholders to ensure effective message delivery.

• Work closely with the CEO to keep them informed of upcoming commitments and responsibilities, following up as necessary.

• Maintain confidentiality and handle sensitive information with discretion and professionalism.

• Collaborate with cross-functional teams and other departments on special projects as assigned.

• Adapt to changing priorities and manage multiple tasks efficiently in a fast-paced environment.

• Assist with other administrative and project requirements as needed.

• Occasionally travel outstation as required.

• Be prepared to work extra hours, weekends, and public holidays when necessary.

• Ensure compliance with industry standards, best practices, and security protocols.

Job Requirements

• Bachelor’s Degree or Diploma in Secretarial Practice, Business Administration, or a related field.

• At least 5 years of experience as a Secretary/Personal Assistant to a CEO or Directors.

• Proficiency in spoken and written English, Bahasa Malaysia, and Mandarin.

• Exceptional planning, organizational, problem-solving, time management, and multitasking skills, with a high level of accuracy.

• Advanced proficiency in office management systems and Microsoft Office Suite.

• Discretion and trustworthiness in handling confidential information.

• Strong interpersonal skills, with the ability to interact tactfully and diplomatically with various levels of people.

• Ability to work independently, take initiative, and demonstrate a sense of urgency, tolerance, and flexibility.

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