HR & General Affairs Assistant

HR Assistance

• Support for payroll, social insurance, and attendance management.
• Data preparation, document creation, and dispatch using various cloud systems. Over 90% of the work is system-based, with minimal manual paperwork or Excel tasks. Experience with eGov or Mynaportal electronic applications is a plus.
• Coordinate interview schedules using scheduling tools.

General Affairs & Executive Assistant

• Manage contract approval processes, assist with stamping and electronic signatures, and maintain contract files.
• Provide assistant support to the CEO/COO.
• Oversee office supplies management and procurement, including placing and organizing orders via Amazon and ASKUL.
• Handle phone calls and visitor reception.
• Maintain office facilities, meeting rooms, and ensure security (e.g., locking up).
• Manage office equipment for new hires and departing staff.
• Perform background checks, vendor registrations, and process invoices via cloud tools.
• Assist with visitors from overseas, primarily hotel reservations and other needs.
• Arrange and coordinate mail, courier, and delivery services.

Required Skills:

• At least 1 year of experience in HR and general affairs, including office management, procurement, phone communication, document management, interview scheduling, cloud system management
• Basic understanding of payroll, social insurance, and attendance management.
• MS Office Skills: General proficiency in MS Outlook, Word, and Excel.
• English: Business-level or above, capable of assisting the American COO.
• Able to proactively ask questions when uncertain and handle even small mistakes openly.
• Detail-oriented, with strong responsibility in tracking tasks and ensuring their completion.
• Comfortable using cloud-based tools and adapting flexibly.