PR/117749 | Event / Projects Programming Manager (Japanese Speaking)

Job Title: Programming Projects Installation Manager
Reports to: Head of Programming Projects
Location: Central London
Hours: Full time, with occasional out-of-hours requirement
Salary: £36,000 to £38,000, depending on experience

Accountabilities
-Development and coordination of multiple installations for Booth B
-Development and coordination of multiple installations in the Library
-Development and coordination of Travel Information area displays
-Installation support for Gallery exhibitions
-Execution of duties in an effective manner
-Facilitation of a professional working environment
-Maintenance of accurate records
-Monitoring of display exhibition budget
-Reporting collated data

KEY DUTIES
-The management, coordination, development, implementation and reporting of installation of exhibition
displays in Booth B on the Ground Floor and other exhibition installation projects– to include:
-Planning the yearly programme of Ground Floor Booth B installations together with the Programming
Team and the curatorial consultant team in Japan
-Developing, planning and executing the installations in Booth B on the Ground Floor: organize loan
agreements, insurance and shipping of installation contents from Japan and coordination of art handlers
-Researching, developing and writing the necessary educational literature to accompany the installations,
products and other activities, providing guidance and maintaining the brand
-Preparing all banners and POP labels for exhibition displays in Booth B
-Briefing the Marketing and Communications Team on information about the Booth B display exhibition

-Providing Retail Team with timelines and detailed plans for Booth B installation including space available to place any related retail products
-Research and prepare cost estimates, develop and successfully manage budgets and quality
-Create and manage the production schedule of all design elements, fabrication, and installation requirements for displays
-Ensure the accuracy of technical drawings.
-Work sustainably, including recycling and reusing materials where possible.
-Effectively working closely with creative partners and external consultants in Japan
-Fully support the various needs of the programming team with regard to communication and coordination

Other Exhibition and Display Areas 

-Provide essential and practical support to other exhibition installation projects as required. This includes the major exhibitions in the Gallery on the Lower Ground Floor.
-Planning, developing and executing the yearly programme for displays in the Library on the Lower Ground Floor
-Planning, developing and executing the yearly programme for displays in the Travel Information area on the Ground Floor
-Provide guidance in terms of exhibition design, construction and practical solutions to collaborators enabling them to realise their creative vision.
-Create and support the production schedule of design elements, fabrication, and installation requirements for exhibition displays and ensure work is properly organized and supervised to meet demanding exhibition deadlines.

Technical and Logistical
-Work closely with internal teams (Programming team, Operations and Security team) and contractors,
ensuring best quality of temporally building practices.
-Ensuring other technical and logistical needs of programmes and venue requirements are met, including
OH&S and risk management

Professional Qualifications Knowledge & Experience
Essential
-Educated to degree level or equivalent qualification in a relevant field
-At least 3 years’ professional experience in a similar role with responsibility for, administration, handling
and logistics management of exhibition displays
-Right to work in UK
-Proven skills managing exhibition or retail display production and/or installation.
-Proven ability with art handling, art storage, packing, rigging and transportation.
-High level of proficiency in full MS Office suite
-Exhibition object handling logistics, including packing standards, medium specificity and packing material.
-Use of CRM and other software systems
-An understanding of Japan and Japanese cultures
-Experience of working with or in Japan
-Experience of working in an inter-cultural environment
-Project Management experience
-Budget management experience
-International shipping management experience
-Japanese language skills to native level
-English language skills to professional level
-Ability to translate effectively between English and Japanese

Desirable
-Additional training/courses completed in associated areas advantageous e.g. art handling, project management, IOSH, logistics
-Working knowledge of Vectorworks, CAD or other drafting software
-Knowledge of art/museum security systems and procedures
-Proven professional experience with graphic design and installation construction
-Exposure to sector (Interior Design, Architecture, Museum, Arts, NFP, Heritage or Tourism Development) preferred

Capabilities
-Japanese language and the ability to translate effectively between English and Japanese
-Excellent written and spoken English
-Ability to work within a project management methodology
-Ability to work independently as well as collaboratively, working effectively and closely with, internal
teams, creative partners and external consultants in Japan
-Capable of understanding plans and technical specifications and working alongside craftspeople, artists,
designers and curators while advising on issues related to design, build, Health and Safety.
-Motivated by carrying out and finishing tasks to high standard within tight deadlines
-Excellent interpersonal and communication skills
-Diplomatic problem-solving skills
-Strong organizational, planning and time management skills
-Ability to multi-task and prioritize work
-Attention to detail and problem-solving skills
-Able to influence people whilst maintaining tact and cultural sensitivity