【外資企業】General Affairs Position for Medical Device Company

[ポジション]
GA Specialist (式命令者: HRGA Senior Manager)

[仕事内容]
General Affairs:
· Main point of contact for any issues with regards to office building, facilities management and maintenance, office supplies etc.
· Coordinate, and oversee sales car leases including updates/revisions and liaising with sales team/vendors
· Main point of contact with office vendors, suppliers, and insurance companies
· Handles the main line and assists with any phone inquiries
· Assists in the arrangement of any special meetings or company events
· Procurement and/or inventory control of office stationeries and pantry supplies
· Track and maintain records of inventories and pantry supplies and costs
· Work closely with the Finance team to ensure timely payment of invoices to Office vendors
· Record keeping of office assets (e.g. workstation labels, laptops, corporate mobile phones, iPads etc.)
· Co-ordinate travel/transportation arrangements for special guests in the office
· Appointed as a Stress Check liaison between the vendor and Arthrex Japan
· Attends to visitors and provides general support
· Manage the daily incoming and outcoming couriers/mails

Administrative Support
・ Facilitate and arrange company events/workshops appointed by Senior HRGA Manager (social events/gatherings, meetings, etc.) including company lunches
・ Other ad-hoc duties as assigned by Senior HRGA Manager
・ Working together with the HR team to run employee welfare programs and benefits for employees
・ Supports the onboarding for new hires;

• Preparing of staff and building pass
• Liaising with IT to prepare laptop/iPads, as necessary
• Allocation of seats for new hires

· Establish, facilitate, and streamline internal general affairs processes, and focus on continuous improvement with suggestions to improve processes and policies
· Assists in the logistics planning for new employee onboarding sessions
· Assists HR with preparing and sending out official HR letters for employees in strict confidence.　This includes but is not limited to employment certificates and letters to the government etc
· Supports HR with Employee surveys

[応募資格]
・GAの経験
・基礎的なMS Outlook、MS Office (Excelの基本レベル)

[英語レベル]
読み書きは必要

[雇用形態]
派遣社員