Executive Assistant & Sales Support Team Leader

Job Title: Executive Assistant & Sales Support Team Lead

Location: Tokyo Japan (Tamachi Office)

Work Condition: 4 times a week working at the office (can be less depending on the work needs)

Employment Type: Full time, Regular

Reporting to: Vice President, Japan

Benefits: Flex working hour system with core hours, starting from total 22 days annual leaves, Maternity, Paternal, Additional Leaves, Life Insurance, Retirement allowance, Group Term Life Insurance, Annual Health Checkup, Relo Club Employee Benefits, Well-being Support, Company’s Gift, Work anniversary leaves, etc.

Language requirements: Native level of Japanese language and full business level of English language
*candidates needs to have permit to work in Japan

JOB DESCRIPTION:

1. Supporting Head of Japan​

- Expense report via Concur

- Booking flight via ATPI (Tobu Top Tours)

- Booking hotel via ATPI (Tobu Top Tours)

- Arranging/adjusting internal meetings/Arranging external executive meetings with CXO level​.

- Looking for some restaurants for customer executive entertainment.​

2. Supporting visitors​​

- Visa acquisition letter

- Hotel arrangement (while communicating with other executive assistants)

- Transportation (Hire/Taxi) arrangement

- Airport-Hotel/Office or customer visit

- Flight arrangement (according to customer visit location, date and etc)

- Booking restaurant according visitor’s preference/ order lunch box

- Preparing Entrance security cards for visitors/Booking desk and meeting room for visitors​.

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3. Lead/ Manage Sales Support team members (4 HCs)​​

- Quarterly Check-in/regular 1on1 conversations

- Approval expense via Concur /attendance & leaves etc. by Workday

- Support their engagement/career development/ well-being etc.

- Communicate and resolve issues regarding sales administrative work together with Head of Japan and respective stakeholders.​

REQUIREMENTS

• Experienced as an Executive Assistant for more than 3 years

• Experienced working at multi-national companies with complex organization structure

• Sales Support experience is nice to have

• Team management experience is nice to have

• English Skills: Business level

• Japanese Skills: Native level

• Strong Hospitality and Customer Excellence mindset