Executive Assistant for Japanese female VP-USA IT company

SUMMARY
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company senior-level managers.
Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, we need a well-organized individual who has great time management skills and be able to act without guidance.
Ultimately, we need someone you will contribute to the efficiency of our business by providing personalized and timely support to executive members.



RESPONSIBILITY
- Act as the point of contact among executives, employees, clients and other external partners.
- Manage information flow in a timely and accurate manner
- Manager executives' calendars and set up meetings for directors and senior directors.
- Make travel and accommodation arrangements.
- Format information for internal and external communication -memos, emails, presentations, reports
- Prepare weekly, monthly or quarterly reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filling system
- Receiving and sending postal deliveries
- Help senior managementsto submit documents for expense reimbursements through systems like Concur.

Working location: Roppongi
English requirement : Fluent

Annural salary: 7M~9M depends on candidate's capability.
Start date: ASAP
Remote work: Possible

KEY QUALIFICATIONS
- Work experience as an Executive Assistant, Professional Assistant or similar role
- Excellent MS office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications
- Excellent verbal and written communication skills in Japanese and English.
-Bilingual (Japanese and English)
- Discretion and confidentiality
- University Degree