【フルリモート】Part time EA‐外資IT（Saas）大手会社

Country manager: Male, Japanese

(社内日本語英語両方使用、グローバルと英語でやり取り発生)

Employment style: Long-term Haken

Work style: Full remote OK

Start time: 1st.May

Hiring Back ground: Current Haken Staff leaves (relocates abroad for family reasons)

Work time: 4 hours/Day (09:00-13:00) or 10:00-14:00

Location: Tokyo, Chiyoda City, Marunouchi

You will work with a passionate and dynamic IT team in a fast-growing company.

Job Responsibilities

1. Travel Arrangements

① Handle travel arrangements for managers including all land/air transfers and hotel accommodations domestically and internationally

② Provide support to other leadership when necessary

2. Expense Management /Budget Management

① Prepare accruals/forecast budgets and process managers’ expense reports for Domestic and International trips

3. Schedule Management

① Manage, prioritize, and coordinate schedules for conference calls, internal meetings, and events

② Plan and execute arrangements, including arranging for logistic requirements in any meetings, such as booking meeting rooms and conferencing numbers, sending invites, arranging for AV facilities, ordering food/drink, and distributing meeting materials

③ Collect and prepare presentation materials to be used during meetings

④ Manage division events including regular/ad hoc team meetings, celebrations, team building, and engagement events as requested

4. Visitor Arrangements

① Plan & provide support to visitors from overseas in partnership with other Executive Assistants (Agenda preparation, scheduling meetings, arranging transportation, meals & drinks, etc.).

②Perform administrative duties responsibly and confidentially including documentation, filing & mailing.

Requirements

- Experience in secretarial /assistant duties for at least 3-5 years at global companies

- Able to use necessary programs (G-Suite, Zoom, MS Word, Excel, PowerPoint)

- Excellent communication skills both in Japanese & English (business level)

- Translation skills – building relationships and partnerships with global team members as well as Executive Assistants and other functions

- Able to handle multiple tasks with accuracy and sense of urgency

- Being helpful and willing to support others

Pay Rate

2100/H-2250/H (to be decided based on skills)