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Personal Assistant - Global Financial Services Group
| Location | Tokyo - 23 Wards |
| Job Type | Permanent Full-time |
| Salary | 8 million yen ~ 10 million yen |
Job Description
A rare opportunity to provide dedicated 1:1 support to the Department Head of a global financial institution. This bilingual role is best suited to someone highly organized, proactive, and comfortable working in a dynamic international environment.
Client Details
The company is a leading global financial services group, headquartered in Japan, with a strong presence in over 30 countries. Their Tokyo office hosts a diverse and collaborative tech environment with over 25 nationalities. The firm is known for its commitment to employee development, diversity, well-being, and long-term career growth. You'll be part of a high-performing team supporting leadership with global responsibilities.
Description
- Manage complex calendar and coordinate meetings across multiple time zones
- Handle global travel arrangements and itineraries
- Oversee inbox and communication flow, ensuring key messages are addressed
- Act as a liaison across departments and external stakeholders
- Ensure daily operations run smoothly through proactive planning
- Take ownership of various administrative and compliance-related tasks
- Troubleshoot tech-related support needs (PC, mobile, access issues)
- Plan and execute executive-level events and meetings
- Provide ad-hoc support to the wider senior management team, including onboarding, expenses, and visitor hosting
Job Offer
- Join a globally respected firm with strong values around inclusion and well-being
- Gain exposure to senior leadership and global operations, with room to grow professionally
To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Linh Nguyen on +813 6832 8697.
General Requirements
| Minimum Experience Level | No experience |
| Career Level | Mid Career |
| Minimum English Level | Business Level |
| Minimum Japanese Level | Native |
| Minimum Education Level | Bachelor's Degree |
| Visa Status | No permission to work in Japan required |
Required Skills
- Bilingual in Japanese and English (business level in both)
- Proven experience as an Executive or Personal Assistant in a global financial services firm
- Skilled in managing complex diaries and high-volume scheduling
- Strong attention to detail and ability to manage competing priorities
- High level of discretion and professionalism; trusted with sensitive information
- Clear communicator and natural problem-solver with a proactive mindset
Job Location
- Tokyo - 23 Wards
Work Conditions
| Job Type | Permanent Full-time |
| Salary | 8 million yen ~ 10 million yen |
| Industry | Investment Banking |
Job Category
- Customer Service, Secretary and Administration > Secretary, PA
