Office Manager - Private Equity Firm

This is a hands-on role offering exposure to high-level business functions and cross-border collaboration.

Client Details

The company is a well-established private equity firm with operations in Japan, Korea, and Singapore. With a strong cross-border presence, the team is composed of multilingual professionals and operates under a collaborative, matrix-style structure. The firm focuses on strategic investments in the small-to-mid-cap market and offers a professional yet agile working environment.

Description

• Manage scheduling and logistics for client-facing and internal meetings
• Coordinate travel arrangements, including flights and accommodation
• Deliver administrative support to investment and back-office teams
• Run day-to-day office operations: handling calls, mail, and office supplies
• Process monthly expenses and coordinate reimbursements
• Prepare payments, manage invoice processing, and liaise with external accounting partners

Job Offer

• Play a central role in a lean, international team with real impact
• Enjoy a flat hierarchy and open communication culture
• Gain exposure to private equity and cross-border business operations
• WFH and flex time available

To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Linh Nguyen on +813 6832 8697.

• Experience in administrative or office management roles, preferably in small teams or boutique firms
• Fluent in both Japanese and English (business level required)
• Highly organized with exceptional attention to detail
• Proactive, adaptable, and confident in solving day-to-day operational issues
• Proficient in Microsoft Office (Word, Excel, Outlook, etc.)