Campus Facilities Coordinator Exclusive job

Position

Campus Facilities Coordinator

Department

Facilities & General Affairs

Position Type

Full-time

Work Hours

9:00 to 17:30, Monday through Friday.

(37.5 hours per week)

Location

Kyoto Campus (Fujinomori station)

Report to

Executive Director, Kyoto

Visa Requirement

Temple University, Japan Campus (TUJ) can sponsor visas for highly qualified candidates.

Salary & Benefits

Commensurate with experience. 

Eleven (11) days paid vacation in the first fiscal year (July-June) increasing to 20 days after 6 years of employment, plus 5 paid “personal and sick days” each year. In addition, approximately two weeks company-wide break over Christmas/New Year. Japanese social insurance and pension, commuting/telework allowance, a welfare-discount program membership, and retirement payment system for Temple University, Japan Campus (TUJ) programs.

Overview of Position

Starting in January 2025, Temple University will broaden its presence in Japan through the establishment of a new satellite campus in Kyoto. Over the past three years, the Japan campus of Temple University (TUJ) has experienced unprecedented growth, including an 80% increase in its undergraduate student population. To take our next leap forward by securing more space for our growing student body, expanding our impact beyond Tokyo, and advancing our new initiatives, TUJ has partnered with Kyoto-based Seibo Jogakuin (Seibo). Founded over 100 years ago, Seibo operates campuses in Kyoto and Osaka that serve nursery school through high school students. Together, TUJ and Seibo will play a critical role in Kyoto by advancing international education, building bridges across cultures, and equipping Temple University students with the tools required to succeed in our interconnected world. 

In connection with our new Kyoto operations, we seek a Campus Facilities Coordinator. Responsible for developing, maintaining, and enhancing facilities and maintaining high levels of customer satisfaction of TUJ Kyoto facilities. While this person reports directly to the Executive Director in Kyoto, he/she will also be receiving instruction and support from Facilities and General Affairs (FGA) department in Tokyo. 

Facilities and General Affairs

• Manage campus facilities to meet the needs of students, faculty and staff
• Coordinate and oversee new/routine maintenance and repairs as necessary
• Manage ad hoc room bookings
• Maintain  inventory, classroom and lockers conditions
• Ensure proper security measures for the campus, including collaborating with security system vendors
• Act as the designated fire and disaster prevention manager for Kyoto Campus
• Support the facilities’ relationship with Seibo
• Issue student commuter passes and discount tickets
• Order and maintain stationary/office supplies
• Assist the FGA team in Tokyo with asset management
• Process FGA-related payment requests and expenses for Kyoto Campus

Dorm and Housing

• Develop and maintain relationships with Kyoto dorm providers
• Manage Kyoto Dorms and Faculty Housing in conjunction with the FGA Manager in Tokyo

Others

• Assist other operations in Kyoto, including Information Center and Information Technology Services, when needed.

Application Process

Review of applications will begin immediately. Desired start date is as soon as possible.

Send applications to tujjobs@tuj.temple.edu with the following three items as attachments:

1. a cover letter 
2. a resume or curriculum vitae; and
3. a list of two references with contact information

Indicate the title and location of the position you are applying for in the email subject box. Also, we would appreciate it very much if you could let us know from which website/resource you found out about this position.

Only those applicants who make it past the initial review will be contacted.

Temple University, Japan Campus is committed to equal opportunity employment, and to increase diversity and inclusivity in both its community and curricula. All qualified applicants shall receive full and equal consideration for employment. The university does not discriminate against candidates and employees because of their disability, sex, race, gender identity, sexual orientation, religion, national origin, age, veteran status, or any other protected status under the law. Candidates who can contribute to the institution's goals are strongly encouraged to apply.

Qualifications and Experience

• 1-2 years of work experience in facilities management and/or customer support roles
• Business level English and near-native level Japanese
• Good organizational skills and attention to detail
• Strong computer skills (Word, Excel, Access, PowerPoint)
• Friendly, service-oriented, customer-focused, and professional attitude
• Experience as a receptionist, professional assistant, and/or working in General Affairs a plus
• Candidates should be living in/around Kyoto or be willing to relocate. Familiarity with the Kansai Region is a plus.