Administrative Officer

General characteristics

• Provide administrative support to senior leadership, manage office operations, and　facilitate communication across divisions
• Proactive, detail-oriented, and able to handle competing priorities with ease
• Drive efficiency through proactive business support and office management
• Works closely with high-level executives and be part of setting up the foundations of　RoviSys Japan

Responsibilities

• Facilitate communication between executives and global teams through translations
• Act as liaison for global teams during Japan visits, handling logistics like visas and　accommodations
• Support employee engagement initiatives
• Ensure compliance with corporate policies, coordinating with external agencies and vendors
• Ensure compliance with Japan corporate, tax, accounting and employment laws by liaising with external agencies with the relevant expertise
• Provide administrative support to all office related matters including facilities management
• Data entry and filing of documents as needed
• Review and reimbursement of employee expenses, purchases and vendor services
• Facilitate accounts receivable and collection function
• Perform basic human resource functions such as assist in the coordination of recruitment activities

Qualifications

• Bilingual in Japanese (native level) and English with strong communication skills
• Proven track record as an Administrative Assistant
• Experience in global, matrixed organizations will be added bonus
• Ability to adapt to ambiguity
• Able to work independently but also a strong team player
• Qualifications in business administration or business management
• Possesses positive and constructive attitude