[紹介予定派遣]　秘書/ EA to APAC Managing Director Exclusive job

Responsibilities:

• Provide comprehensive administrative support, including scheduling and calendar management.
• Arrange international and domestic travel logistics.
• Translate documents between Japanese and English.
• Serve as an interpreter (Japanese/English) when needed.
• Organize and promptly submit expense reports.
• Develop agendas, draft meeting minutes, and prepare presentation materials.
• Compose and manage email correspondence while keeping the inbox organized.
• Facilitate clear communication and alignment across multiple global functions.
• Assist in the setup, coordination, and execution of key cross-functional meetings held in the office.
• Collaborate with various teams to ensure seamless execution of both in-person and virtual meetings.
• Set meeting agendas and coordinate with relevant teams to meet requirements and follow up on key actions.
• Plan and organize offsite events and workshops.
• Lead initiatives to promote company culture by organizing team activities and outings.

Future tasks:

• Pursue your professional development goals aligned with your interests in the business.
• Develop and implement process improvements to enhance team operations.
• Collaborate with other Executive Assistants across the company to provide consistent support to the APAC leadership teams.

Preferred Skills:

• Experience as an Executive Assistant with a desire to advance in this role.
• Proven experience in translating corporate documents.
• Professional fluency in both Japanese and English.
• Proficiency in Microsoft Office, including strong PowerPoint skills.
• Exceptional time management abilities, with a talent for multitasking and handling competing priorities.
• High emotional intelligence, with a keen sense of discretion and the ability to maintain confidentiality.
• Expertise in prioritizing and efficiently managing an Executive’s schedule, including handling pre-reads, setting agendas, and following up on action items.
• A proactive attitude towards meeting new people, building relationships, and forming partnerships within the organization.
• Competence in managing complex international travel arrangements, often involving multiple legs and frequent changes.
• Flexibility to work varying hours, including occasional weekends and holidays, to support global business needs.