HR Operations Specialist Exclusive job

Interim haken (6+ months)
Current HR team: 5 people
Company: 160 people in total

Tasks:

• Manage all retirement schemes, i.e., DB Pension, DC Pension and Cash Balance Plan.
DB : Pre-calculation, Payment (for leavers and pensioner’s) via DB system
• Submit annual actual payment data to WTW for US GAAP (Nov - Jan)
DC : Supervise all the process done by HR staff
• Hold annual DC seminar together with NISSAY in Q4 (prep starts in Q3)
• Cash Balance (CB) : Manage by Excel (updated by HR staff.). Payment as retirement allowance
• Inform retirement process for those who are retired
• Manage and operate HR database Workday as local MDS = Master Data Specialist
• Create Position / Job Change (Promotion / Demotion / Transfer etc) / Org Structure Change / Leave / Termination
• Liaise with Zone Workday DMO as needed
• 1st contact for Long-term sick leave, Maternity, Parental leave
• Inform the scheme to employee
• Manage revisions of company regulations, perform all policies and processes in Compensation and Benefit area.
• Regulation updates: Confirm the contents and comparison table with other Office.
• Arrange a meeting with the employees representatives (Tokyo/Chubu/Nishi Nihon) to explain the changes ask for comments
• Compile all the necessary documents to the Labor Offices and send them to the other office.
• Create and send internal announcements
• Investigate HR related whistleblowing.
• Coordinate discipline committee, when necessary
• Coordinate monthly company dr's consultation
• the 3rd Thursday in the month. Mandatory consultation ->45h+OT more than 3months continuous, 70h+OT by attendance records
• Ask for advice on employees' health check results
• Return-to-work consultation for employees on leave
• Respond to annual / random audits, e.g. Withholding tax audit by national tax agent (collaborate with Finance)
• Oversee all payroll operations.

- Japanese language

- experience in DB Pension, DC Pension and Cash Balance Plan