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Hiring Company | 沖縄科学技術大学院大学 |
Location | Okinawa Prefecture |
Job Type | Contract |
Salary | 2.5 million yen ~ Negotiable, based on experience |
Section Summary:
The Housing Section is the department in the Facilities Management Division responsible for the operation and management of housing. The Housing Section staff member is responsible for the overall management of OIST housing on campus under the direction of the Section Manager and is primarily responsible for contracts, property management, and residential room management. The number of contracts handled is approximately 200-300 per year.
Position Summary:
The Housing Management section is divided into three major categories of work.
(1) Support for tenancy agreements for professors, students, and other categories of residents (contract work)
(2) Management of on-campus housing buildings (property management)
(3) Management of Housing rental properties (management of residential rooms)
Our goal is to avoid any delays in project completion by assigning two-person teams (main and sub) to each task. Currently, we have eight members.
The Housing Management Section is responsible for a diverse range of tasks. You may be required to work on-site to prepare rooms before move-in, as well as handle administrative duties. It is essential that you possess the ability to collaborate and work effectively with other Housing members.
Responsibilities:
1. Support all operations related to move-ins and move-outs.
o Conducting orientation: Provide face-to-face explanations to new tenants and send information by e-mail.
o Support to contract signing, renewal, and cancellation: prior communication regarding contract renewal, explaining the contract, obtaining signatures, etc.
o Attendance at move-in and move-out: Inspection and attendance at move-in and move-out.
2. Handling complaints.
o Corresponding emails, answering telephone, explaining in person.
3. Manage for short- and long-term accommodation schedule on-campus housing.
o Centralized management of reservation requests from related departments.
4. Manage all processes up to the completion of building repair work, including requesting estimates, placing construction orders, and negotiating with contractors
o Being as a point of contact with contractors and negotiate in consultation with supervisor.
5. Maintenance and management of the real estate and movable property (furniture, etc.)
o maintain to exterior and planting, repair and troubleshooting for furniture and buildings.
6. Creating and maintaining manuals and website.
o Using customized CSM, however it is not difficult to maintain.
7. Accounting related operations.
o Utility and rent billing and other reimbursement financial processing.
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セクション概要:
ハウジング・セクションは、施設管理ディビジョンにおいてハウジングの運営及び管理を担当する部署です。 ハウジングセクションスタッフは、セクションマネージャーの指示に従いキャンパス内のOISTハウジングの管理業務全般に係るものであり、主に契約・物件管理・滞在型部屋の管理に従事するポジションです。契約の取り扱い件数は年間200-300程度となります。
ポジション概要:
Housing管理セクションの業務としては、大きく3つに分けられます。
⑴教授、学生、その他カテゴリーの方々の入居契約のサポート(契約業務)
⑵オンキャンパスの住宅棟の管理(物件管理)
⑶Housing借り上げ物件の管理(滞在型部屋の管理)
Housingメンバーは現在8名。業務ごと2人体制(主・サブ)で対応をすることを目標にしており、プロジェクトのスタートから完了まで、工程に遅れが生じない様対応します。
Housing管理セクションの業務は多岐にわたります。従って、場合によっては現場作業(入居前の部屋作り)、もちろん事務作業も必須となります。
このポジションはHousingメンバーと協力しながら業務を遂行する力が問われます。
職務内容:
1. 入退去に係る全ての業務
2. 住まいに関するクレーム対応
3. オンキャンパスハウジングの短期・長期滞在予約管理
4. 建物修繕の見積依頼、工事発注、業者との折衝等、工事完了までのすべてのプロセスの管理
5. 不動産の維持管理 (外構、植栽も含む)。及び、家具等室内にOISTが設置した動産の管理
6. マニュアル及びウェブサイト作成・管理
7. 経理業務
Minimum Experience Level | Over 1 year |
Career Level | Mid Career |
Minimum English Level | Fluent (Amount Used: English usage about 50%) |
Minimum Japanese Level | Fluent |
Minimum Education Level | Bachelor's Degree |
Visa Status | Permission to work in Japan required |
(Required)
(Preferred)
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(必須)
(尚可)
Job Type | Contract |
Salary | 2.5 million yen ~ Negotiable, based on experience |
Work Hours | フレックス制 (コアタイム10:00-15:00)実働7.5時間×月間労働日数 |
Holidays | 年次有給休暇、夏季休暇、傷病休暇、年末年始休暇、慶弔休暇、産休/育休完備、ボランティア休暇など |
Industry | Real Estate Brokerage, Management |
Company Type | Large Company (more than 300 employees) |
Non-Japanese Ratio | Majority Non-Japanese |