CareerCross uses cookies to enhance your experience on our websites. If you continue to view our sites without changing your browser settings, then it is assumed that we have your consent to collect and utilise your cookies. If you do not want to give us your consent, then please change the cookie settings on your browser. Please refer to our privacy policy for more information.
CareerCross uses cookies to enhance your experience on our websites. If you continue to view our sites without changing your browser settings, then it is assumed that we have your consent to collect and utilise your cookies. If you do not want to give us your consent, then please change the cookie settings on your browser. Please refer to our privacy policy for more information.
Hiring Company | AVEVA Japan |
Location | Tokyo - 23 Wards |
Job Type | Permanent Full-time |
Salary | Negotiable, based on experience ~ 9 million yen |
Job Title: Executive Assistant & Sales Support Team Lead
Location: Tokyo Japan (Tamachi Office)
Work Condition: 4 times a week working at the office (can be less depending on the work needs)
Employment Type: Full time, Regular
Reporting to: Vice President, Japan
Benefits: Flex working hour system with core hours, starting from total 22 days annual leaves, Maternity, Paternal, Additional Leaves, Life Insurance, Retirement allowance, Group Term Life Insurance, Annual Health Checkup, Relo Club Employee Benefits, Well-being Support, Company’s Gift, Work anniversary leaves, etc.
Language requirements: Native level of Japanese language and full business level of English language
*candidates needs to have permit to work in Japan
JOB DESCRIPTION:
1. Supporting Head of Japan
- Expense report via Concur
- Booking flight via ATPI (Tobu Top Tours)
- Booking hotel via ATPI (Tobu Top Tours)
- Arranging/adjusting internal meetings/Arranging external executive meetings with CXO level.
- Looking for some restaurants for customer executive entertainment.
2. Supporting visitors
- Visa acquisition letter
- Hotel arrangement (while communicating with other executive assistants)
- Transportation (Hire/Taxi) arrangement
- Airport-Hotel/Office or customer visit
- Flight arrangement (according to customer visit location, date and etc)
- Booking restaurant according visitor’s preference/ order lunch box
- Preparing Entrance security cards for visitors/Booking desk and meeting room for visitors.
3. Lead/ Manage Sales Support team members (4 HCs)
- Quarterly Check-in/regular 1on1 conversations
- Approval expense via Concur /attendance & leaves etc. by Workday
- Support their engagement/career development/ well-being etc.
- Communicate and resolve issues regarding sales administrative work together with Head of Japan and respective stakeholders.
Minimum Experience Level | Over 10 years |
Career Level | Mid Career |
Minimum English Level | Business Level |
Minimum Japanese Level | Native |
Minimum Education Level | Bachelor's Degree |
Visa Status | Permission to work in Japan required |
REQUIREMENTS
Experienced as an Executive Assistant for more than 3 years
Experienced working at multi-national companies with complex organization structure
Sales Support experience is nice to have
Team management experience is nice to have
English Skills: Business level
Japanese Skills: Native level
Strong Hospitality and Customer Excellence mindset
Job Type | Permanent Full-time |
Salary | Negotiable, based on experience ~ 9 million yen |
Job Division | Sales |
Industry | Software |
Company Type | Small/Medium Company (300 employees or less) - International Company |
Non-Japanese Ratio | (Almost) All Japanese |