Office Administrator (New at International Company)/シカゴ本社

Responsibilities

1. Managing the tracking and ordering of office supplies for the Tokyo office, placing orders when necessary
2. Managing a corporate credit card for office supplies, providing reconciliation to Accounting as required
3. Entering Oracle requisitions and purchase orders for approvals as needed in compliance with Accounting guidelines
4. Perform receptionist responsibilities, including welcoming guests
5. Answering telephone calls on the main office line(s), transferring calls to colleagues, and taking messages for colleagues
6. Preparation to welcome new hires, including supporting onboarding activities
7. Managing correspondence (e-mail, letters, etc.)
8. Managing mail, courier services, and packages, including collection, sending, and sorting etc.
9. Management of lease contracts for office equipment
10. Coordinate office activities and operations to secure efficiency and compliance to company policies
11. Providing support to site development offices outside of Tokyo, including ordering office supplies as requested
12. Submit timely reports and prepare presentations/proposals as assigned
13. Congratulatory and condolence arrangements
14. Guiding guests (Issuance of Admission Cards, greetings, serving drink etc.)
15. Liaison with office building
16. Relocation (main or assistant)
17. Assist colleagues whenever necessary

Requirements

1. Proven experience as an office administrator, office assistant or relevant role (1-3yers)
2. Outstanding communication and interpersonal abilities
3. Excellent organizational skills
4. Self-starter
5. Familiarity with office management procedures
6. Knowledge of MS Office, Word, PowerPoint etc.
7. Business level English
8. Working experience at an international environment is plus

Others

1. Working hours: 9:00 to 18:00
2. Paid Vacation: 1 to 10 days are given on the first day
3. Flex time: core time 11:00-15:00

*Long vacation is possible (recommended)

1. Group English lesson is provided outside of working hours