Legal Secretary in international law firm

Legal Secretary
We are looking for a candidate who can provide a professional service as a legal secretary at this very well-respected international law firm in Tokyo. This particular role will require a candidate who is fully fluent in Japanese and English, self-motivated and is meticulous with details. The candidate must be able to handle a wide variety of tasks supporting an extremely busy team of lawyers and function well under pressure.

MAIN RESPONSIBILITIES
 Managing schedules and making appointments / travel arrangements for a team of lawyers
 Preparing and processing expense reports
 Creating, amending, formatting documents and presentations
 Preparing and supporting client events
 Preparing complex monthly invoices involving liaising with other offices in order to meet the deadline
 Other related tasks to invoicing and billing

OTHER RESPONSIBILITIES
 Japanese language assistance as deemed appropriate and required
 Assisting with visitors
 Other secretarial and support tasks as necessary

REQUIREMENTS
 Excellent communication skills in oral and written native Japanese and fluent English (TOEIC 850+)
 Advanced Outlook, Word, Excel and PowerPoint skills
 Good with numbers and details
 Team player and flexible attitude
 Able to work independently
 Able to work under pressure
 Able to do overtime as required
 Able to prioritise

WORKING HOURS
Mon – Fri - 9:15am and 5:30pm