Purchasing Officer Exclusive job

Responsibility

• Source, select and negotiate with our distributors and suitable suppliers for procurement of IT products and services
• Coordination of requirements with request department
• Build and maintain strategic relationships with key suppliers
• When making a purchase, negotiate competitive pricing and lead times plus associated services such as delivery, installation, maintenance etc.
• Obtain competitive pricing and lead time information.  Maintain clear and precise procurement documentation including firm orders from clients matched with corresponding purchase orders to vendors, with clearly identified margins which meet or exceed guidelines
• Have a clear understanding of Vendor partnership programs and ensure that our procurement requests takes full advantage of the benefits from these programs
• Complete new and/or maintain certifications required to sustain our partnership status with our key Vendors
• Assist the sales and projects staff during pre-sales and proposal writing process to prepare the descriptions and pricing of procurement items – hardware, software and subcontracted services
• Create quotations for equipment and/or services to be sold to our support clients
• Manage tier 3 accounts as the lead account manager, providing a high quality of customer service to meet client’s needs
• Identify and develop selected accounts in the portfolio that have growth potential to increase revenue
• Track delivery dates and coordinate with suppliers to ensure on time delivery to our clients and project teams
• Maintain complete and accurate purchasing records, including vendor payment details such as vendor payment schedules, invoices, serial numbers, warranty details etc
• Work closely with Project teams in sourcing project material and services.
• Vendor invoice tracking and system entry
• Updating and monitoring of client asset warranty and services
• Prepare monthly order and opportunists forecast for management review

Qualification

• Indirect procurement experience, ideally focusing on IT related procurement such as server, storage, network gear, phone system, AV systems etc.
• Work experience in IT / telecommunications industry
• Experience in vendor management
• Knowledge of hardware maintenance contract
• Knowledge of software licensing
• Experience processing/tracking orders with SFDC will be a plus point for consideration
• Fluency in both English and Japanese (speaking, writing)
• Customer service mindset
• Organization skill
• Strong negotiation skill
• Attention to details
• Independent and exercise self-initiative

Working Relationships:

• Sales representative in Japan and other regions
• Practice Leaders for Managed Services, Engineering Service and Projects
• Sales and marketing management across systemsGo groups of companies
• Finance and operations staff

If interested, please send your CV to Daria.Tang@systemsgo.asia