Administrative assistant in entertainment company Exclusive job

● Scheduling meetings, internally and externally across different regions and time zones

● Maintaining calendars for team members, including booking and confirming meetings

● Coordinate travel arrangements (domestic and international)

● Administrative duties around processing travel, expense reports, digital and physical filing, ordering of equipment, etc.

● Organize and manage logistics from small to large company events - venue arrangement, guest invitations, event programming, gifts, etc

● Track vendor invoices and payments if any

● Manage various internal events/off-sites for the team

● Heavy communication internally and externally

● Creating presentations and documents using PowerPoint and Google Apps in English and Japanese

● Maintain flexibility and openness to take on additional projects as necessary or assigned

● Strong verbal and written communication skills in both English and Japanese

● 8+ years as an executive or administrative assistant

● Team-player who operates in a fast paced team-oriented setting

● Ability to be discrete and maintain confidential information

● Understanding of how to prioritize and respond accordingly

● Ability to negotiate fair rates whilst maintaining vendor relationships

● Passion and interest in the entertainment industry